Job Title: Crew Logistics Administrator

Locations: Weybridge, KT13 0YX

Contract: 6 month fixed term

Hours: 35 hours per week (Monday to Friday, 10am to 6pm)

Salary: c £26,936 p/a

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Britannia Row is in an exciting period of growth and now requires an additional Crew Logistics Administrator to join our vibrant, fast paced Crew logistics department. Whilst initially this position is on a fixed term basis, it has the potential to develop into a permanent position as the company continues to grow.

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Who we are?

Britannia Row Productions is a world class audio rental company supplying high end audio equipment and skilled audio engineers to global music tours, sporting and corporate events. As part of the US based Clair Global group of companies our business is optimistic about future growth.

The Crew Logistics department is responsible for subcontracting freelance Audio Technicians and Engineers, as well as managing employed Audio Technicians and Road Staff at all skill levels. We support projects worldwide across touring, large scale live events, corporate, TV, festivals and sporting events (amongst others).

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What will you do?

You will assist the Crew Logistics Dept and work in conjunction with the Senior Crew Logistics Administrator in all administrative duties assigned to the department; including maintaining and updating management data bases, liaising with sub-contractors to ensure data held is accurate, and working collaboratively with the Sales team, Operations team and clients.

The main focus of the role is to support the Senior Administrator and Crewing Team. Key responsibilities include:

• Assist the department with collating sub-contractor personal data for new and current crew in accordance with GDPR
• Maintaining crew records ensuring all data is up to date, including contact details, addresses, passport scans, insurance, relevant immigration status paperwork and A1 Certs using several different platforms
• Transfer of data to the company’s bespoke global system
• IR35 assessments
• Assist with Touring and Event Accreditation
• Crew Visa applications when needed for touring personnel for Europe and the rest of the world
• Preparing H&S Documents for onsite jobs
• Collate and record receipts and transactions for department credit card expenditure on a monthly basis
• Travel and accommodation arrangements for crew and BRP Staff globally.
• Assist the Crew Management Team in contracting freelance crew
• Manage data for the full-time Audio Technicians / Road Staff and Apprentices
• Subcontractor and Department Purchase Orders
• Produce Health & Safety documents for Touring and Events
• Maintain and update all departmental documentation
• Any work deemed necessary for the smooth running of the department and company

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Who are we looking for?

We are looking for a confident and professional administrator, who is great with people and excellent at building relationships. We would like someone with a flexible approach to work, who enjoys working as part of a small team and can also work independently. This role suits someone who is self-motivated, proactive and rises to the challenge of tight deadlines. A desire for professional development is also advantageous as we enjoy developing our people and seeing them grow within the company.

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What skills and experience do we want?

• At least 2 years’ experience of working in an administrative role
• Strong written and verbal communication skills
• Proven ability to build and maintain relationships with stakeholders
• Great organisational skills with a high level of accuracy and an eye for administrative detail
• Aptitude for IT with proficient knowledge and skills of Microsoft Office package
• Ability to multitask, organise and prioritise workload
• Experience booking travel and/or working in the events industry is desirable
• Educated to A level or equivalent

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What do we offer?

• 23 days’ holiday per annum plus bank holidays
• Auto enrolment pension scheme – 4% Employer Contribution, 5% Employee Contribution
• Enhanced company sick pay
• Group Life Assurance
• Health Cash Plan
• Employee Assistance Programme
• Cycle to work Scheme
• On-site Parking
• Complimentary tea, coffee & fruit
• Company social events
• Free Flu vaccination
• The opportunity to work in live audio with a company that invests in the progression of its employees

We’re building a diverse, inclusive team

‍You’re welcome at Britannia Row wherever you’re from and whoever you are. We know that sometimes, people don’t apply for a job because they don’t have every single skill listed in the job’s requirements. So, if you’re interested in a role here and believe you could be a good fit, we encourage you to apply.

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Please submit your CV and cover letter by clicking 'Apply Now'. Be sure to include the job title and let us know where you saw the job advertised.

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Applicants must be eligible to work in the UK

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